Submissions

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Author Guidelines

Journal Policies

  • Manuscripts submitted to Dissertia Research Reviews (ISSN 3053-6669) must be original, unpublished work.
  • If your thesis or dissertation has been published previously, please ensure that the publisher’s policy permits submission to this journal.
  • All submissions must align with the journal’s Aims and Scope, focusing on multidisciplinary research across the arts, humanities, and social sciences, especially at the crossroads of comparative, interdisciplinary, and practice-oriented perspectives.
  • Research involving human participants, animals, or plants must have been conducted in accordance with recognized ethical standards and approved by the relevant institutional review board or ethics committee.
  • Authors are responsible for obtaining permission to reproduce any published materials (e.g., figures, tables, extended quotations) for which they do not hold copyright.
  • Wherever possible, data supporting the findings of the research should be made openly available, unless restricted by legal, ethical, or confidentiality considerations.
  • Any AI-generated content used in the preparation of the manuscript must be acknowledged explicitly in the Methods section.
  • AI tools do not qualify for authorship and cannot be listed as co-authors.

Responsibilities of Authors

  • The corresponding author must ensure that all co-authors have reviewed and approved the final version of the manuscript prior to submission. Since we recognize that in some institutions and countries the publication of theses and dissertations requires inclusion of supervisors’ and advisors’ names, it is the responsibility of the authors to verify such requirements and ensure compliance before submission.
  • All authors must be informed of and agree to the journal’s policies regarding ethics, conflicts of interest, data availability, and withdrawal conditions.
  • The corresponding author is responsible for addressing reviewer comments and managing all communications with the editorial office.

Manuscript Format

  • Manuscripts should be submitted in Microsoft Word (.docx) format.
  • The first page must contain: the title of the manuscript, an abstract (150–250 words), 4–6 keywords, the full names of all authors, institutional affiliations, and the corresponding author’s contact details.
  • Manuscripts must follow the referencing style specified in the journal’s Formatting Guide for Authors (Chicago Author-Date or Notes and Bibliography format).

Language and Abstracts

  • Submissions are accepted in all widely spoken academic languages.
  • An extended English abstract (300–500 words) is strongly recommended for all non-English submissions to enhance international visibility.

Author Identifiers

  • Authors are encouraged to include their ORCID iD during submission to ensure proper scholarly attribution.
  • Use of an institutional or previously published professional email address for submission is strongly recommended.

Licensing and Copyright

  • All articles are published under a Creative Commons Attribution (CC BY 4.0) license, allowing for sharing and adaptation with appropriate credit.
  • By submitting, authors grant Dissertia Research Reviews the right to publish and distribute the work in print and online.
  • Once published, articles may be withdrawn only in exceptional circumstances, such as proven plagiarism, serious ethical breaches, or legal violations.
  • Errors that do not affect the integrity of the research record should be addressed through published corrections or updated versions, not removal of the article.

File Format

  • Submit in Microsoft Word (.docx).
  • Use standard font (e.g., Times New Roman, 12 pt).
  • Line spacing: 1.5; margins: 2.5 cm (1 inch).

Structure of the Manuscript

  • Title Page: title, authors, affiliations, corresponding author’s email, abstract (150–250 words), 4–6 keywords.
  • Main Text: sections such as Introduction, Methods, Results, Discussion, Conclusion.
  • References: Chicago Style (Author-Date preferred; Notes and Bibliography accepted).
  • Figures and Tables: numbered, captioned, high resolution (300 dpi).
  • Footnotes/Endnotes: use sparingly, not for citations.

Language and Style

  • Write clearly and concisely.
  • Submissions are accepted in all common academic languages.
  • Non-English manuscripts must include an extended English abstract (300–500 words).

Additional Notes

  • A data availability statement should be included if relevant.
  • If AI tools were used, acknowledge them in the Methods section.
  • Authors are responsible for checking institutional requirements regarding inclusion of supervisors/advisors.

Copyright Notice

By submitting to Dissertia Research Reviews (ISSN 3053-6669), authors acknowledge and agree to the following terms:

  1. Originality and Authorship
    The submitted manuscript must represent original, unpublished work that has not been simultaneously submitted elsewhere. The corresponding author confirms that all co-authors have approved the final version and that all individuals who made substantial contributions to the research are properly credited. AI tools or systems may not be listed as authors or co-authors; any use of AI-generated content must be explicitly acknowledged in the Methods or Acknowledgments section.

  2. Copyright and Licensing
    Authors retain the copyright to their published work. Upon acceptance, authors grant Dissertia Research Reviews a non-exclusive license to publish, reproduce, and distribute the article in all media and formats, including print, digital, and AI-based repositories, while acknowledging the author(s) as the original creators.
    All published materials are released under the terms of the Creative Commons Attribution 4.0 International License (CC BY 4.0). This license permits others to share (copy and redistribute) and adapt (remix, transform, and build upon) the material for any purpose, including commercial use, provided appropriate credit is given to the original author(s), a link to the license is provided, and any changes made are indicated.

  3. Author Responsibilities and Permissions
    Authors are responsible for ensuring that their work does not infringe upon any existing copyright or intellectual property rights. Prior permission must be obtained for all figures, tables, or other materials reproduced from previously published sources. Authors must also verify compliance with institutional or funder requirements regarding co-authorship, supervisory acknowledgment, or data availability.

  4. Ethical and Legal Compliance
    Research involving human participants, animals, or plants must comply with recognized ethical standards and be approved by the relevant institutional ethics committee. The corresponding author affirms that all necessary permissions and ethical clearances have been secured prior to submission.

  5. Archiving and Dissemination
    Dissertia Research Reviews ensures the long-term preservation and accessibility of all published content through participation in the PKP Preservation Network (PKP|PN) and indexing in major academic databases. Published works may also be embedded in the journal’s AI-powered research database to enhance discoverability and citation.

  6. Corrections and Retractions
    Once published, articles form part of the permanent scholarly record. Articles may only be withdrawn in exceptional cases—such as proven plagiarism, ethical misconduct, or legal infringement. Minor errors that do not affect the overall integrity of the work will be addressed through published corrections, errata, or updated versions, not through removal of the article.

  7. Data and Transparency
    Authors are encouraged to make underlying research data available wherever ethically and legally possible. A Data Availability Statement should be included where applicable. Transparency in data sharing supports reproducibility, accountability, and open research practices.

  8. Agreement
    By submitting to Dissertia Research Reviews (ISSN 3053-6669), authors confirm that they have read, understood, and agree to abide by the journal’s Policies, Ethical Standards, and this Copyright Notice. Authors also consent to the processing and display of their publication under open-access and Creative Commons terms, ensuring free and global dissemination of scholarly research.

Privacy Statement

Effective Date: October 31, 2025
Last Updated: October 31, 2025

Dissertia (“we,” “our,” or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy and Data Protection Policy explains how we collect, process, and safeguard your personal information in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data-protection laws. We are headquartered in Berlin, Germany, and operate in full compliance with European privacy standards.

As part of our mission, Dissertia Research Reviews (DRR–HASS) publishes open-access academic content, including articles, thesis and dissertation summaries, editorials, and scholarly podcasts, to advance visibility and global access to graduate and postdoctoral research in the Humanities, Arts, and Social Sciences.

1. Data We Collect

We may collect and process the following categories of personal data:

1.1. Account Information: Name, email address, password, country of residence, institutional affiliation, and field of study.
1.2. Profile Data (optional): ORCID iD, professional links (e.g., Academia.edu, ResearchGate), short biography, social media handles, and research interests.
1.3. Submissions and Uploads: Manuscripts, dissertation summaries, abstracts, images, CVs, and other materials submitted for editorial review or publication.
1.4. Usage Data: Technical data such as IP address, browser type, device information, referral sources, and user interaction metrics on our website.

2. Purposes of Processing

Your personal data is processed for the following purposes:

2.1. To register and manage user accounts.
2.2. To facilitate submission, editorial review, and publication.
2.3. To publish, index, and disseminate open-access academic work.
2.4. To communicate with authors, editors, and reviewers.
2.5. To maintain research visibility and interoperability through indexing services (e.g., Crossref, DOAJ, Google Scholar).
2.6. To improve our platform’s usability, accessibility, and performance.
2.7. To comply with legal, ethical, and contractual obligations under academic publishing standards.

3. Legal Basis for Processing

Our processing of personal data relies on the following legal bases under Article 6 of the GDPR:

3.1. Consent (Art. 6(1)(a)) – for optional profile data, cookies, newsletter subscriptions, and public profile visibility.
3.2. Contractual Necessity (Art. 6(1)(b)) – to provide publishing services, process submissions, and maintain user accounts.
3.3. Legal Obligation (Art. 6(1)(c)) – for record-keeping, copyright management, and reporting to indexing bodies.
3.4. Legitimate Interests (Art. 6(1)(f)) – to ensure platform security, maintain service quality, and promote scholarly communication.

4. Data Sharing and International Transfers

4.1. We do not sell or rent personal data to third parties.
4.2. Limited data may be shared with GDPR-compliant third-party service providers (e.g., hosting, analytics, or IT maintenance) under data-processing agreements.
4.3. Where personal data is transferred outside the EU/EEA, we apply European Commission Standard Contractual Clauses (SCCs) or equivalent safeguards to ensure lawful international transfers.
4.4. Publicly available metadata (e.g., author names, titles, DOIs, and affiliations) may be distributed to indexing and preservation services such as Crossref, DOAJ, PKP|PN, and Google Scholar, solely for scholarly citation and archiving purposes.

5. Data Retention

We retain personal data only as long as necessary for legitimate academic and operational purposes:

5.1. User Account Data: Retained until you delete your account or request erasure.
5.2. Published Works: Retained permanently as part of the scholarly record and open-access archive.
5.3. Editorial Correspondence and Peer Review Data: Retained for a minimum of five years to ensure academic integrity.
5.4. Legal and Financial Records: Retained in accordance with statutory retention periods under German law.

6. Your Rights Under GDPR

As a data subject, you have the following rights under Articles 15–22 GDPR:

6.1. Right of Access – to request a copy of your personal data.
6.2. Right to Rectification – to correct inaccurate or incomplete data.
6.3. Right to Erasure (“Right to be Forgotten”) – to request deletion of your data when no longer necessary.
6.4. Right to Restrict Processing – to limit how we use your information.
6.5. Right to Data Portability – to receive your data in a machine-readable format.
6.6. Right to Object – to object to processing based on legitimate interests.
6.7. Right to Withdraw Consent – to withdraw your consent at any time, without affecting prior lawful processing.

Requests can be sent to privacy@dissertia.ai. We will respond within 30 days in accordance with GDPR requirements.

7. Cookies and Analytics

7.1. We use cookies to optimize website functionality, remember user preferences, and improve overall experience.
7.2. Non-essential cookies (analytics, social media integration) are used only with explicit consent.
7.3. You can manage or withdraw cookie consent at any time via browser settings or our cookie preferences banner.
7.4. We may use Google Analytics or Matomo (self-hosted) to evaluate usage patterns in anonymized form for service improvement.

8. Security

We implement robust technical and organizational measures (TOMs) to safeguard personal data against unauthorized access, alteration, loss, or destruction. These include encrypted connections (HTTPS/SSL), regular security audits, restricted access controls, and staff training on data protection principles.

9. Applicability and Scope

This policy applies to all activities under Dissertia.ai, including:

  • the Dissertia Research Reviews (DRR–HASS) journal,

  • related academic services, databases, and AI-powered indexing tools, and

  • all communication or collaboration platforms operated under the Dissertia name.

Users outside the EU/EEA are assured equivalent protection standards under applicable data-protection frameworks.

10. Contact and Data Controller

Data Controller (under GDPR):
Dissertia
c/o AK Software GmbH
Seydelstr. 7
10117 Berlin, Germany
Email: privacy@dissertia.ai

If you believe your data protection rights have been violated, you also have the right to lodge a complaint with the Berliner Beauftragte für Datenschutz und Informationsfreiheit (Berlin Commissioner for Data Protection and Freedom of Information).

11. Archiving and Preservation

All published content is archived in the PKP Preservation Network (PKP|PN) to ensure permanent accessibility and integrity. Metadata may also be distributed through Crossref, DOAJ, and OAI-PMH-compatible repositories to maintain scholarly preservation and citation continuity.

All content on this website, including the journal and its associated platform, is licensed under a Creative Commons Attribution 4.0 International License.